Wow, it’s been a busy week! One of my many adventures this week was hosting a new karaoke show on Tuesday night. It went great, and as an extra bonus, nationally known disc jockey DJ P left his records and equipment in the booth. Out of respect, I didn’t even remove the sheet that was over his turntables, but I did take a good look at his effects processer which was out in the open. I would love to tell you all about it, but I’m going to have to do some research first.
Today’s post is actually about weddings. It’s almost mid February and that means wedding season is quickly approaching. Weddings can be some of the most profitable events that a DJ can book. They can also be the most stressful. With weddings, there is no room for mistakes.
The most important thing to do when calling your client or when you receive a call is to be prepared. I have a sheet that I use for every phone call that lists everything I need to know about their wedding like the time, place, date, contact information, etc. I begin filling it out even if I don’t actually book them so that if they do book, I don’t have to ask them again. Even if it’s something as simple as saving them time, I always strive to do everything I possibly can to provide good customer service to my wedding clients.
After I get the information, I immediately send out a contract and a wedding reception worksheet. Both forms can easily be found online and are a necessity. It’s never a good idea to DJ a wedding without a contract, even if you know the person. It may be uncomfortable to ask a friend to sign a contract, but it’s really uncomfortable to not get paid.
When I get the contract and the worksheet back, I then set up a time to meet with them. Usually we’ll go to a coffee house to discuss their wedding and reception. It’s there I try to cover everything I can possibly think of that needs to happen at their wedding. We go over the sheet in detail, discuss pronunciations of names, what songs they want played, and what songs they don’t. I always make sure to clarify whether I can play songs on the do not play list if they are requested by the guests. Usually they say it’s okay, but occasionally they are completely adamant about leaving out a song. I also use this time to build trust with the clients. They need to know that I know this is one of the most important days of their lives, and that I’m taking it very seriously.
After that, all that’s left to do is DJ the wedding. Stay tuned to my blog for some tips and tricks about how to DJ the actual wedding.
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